Accounting, Payroll & Compliance Specialist

Location: Omaha NE
Division/Department: Accounting
EEO Classification: First/Mid Offs & Mgrs.
Position Status: Full Time 
Salary Grade: $46,818.00 - $70,747.20 
FLSA Classification: Exempt- exempt from overtime

SUMMARY OF POSITION:

The Accounting, Payroll & Compliance Specialist is the subject matter expert on employment law for payroll, benefit plans, and employee benefits. Responsibilities include payroll processing, benefit administration, accounting tasks, and month-end reconciliations. Manages timekeeping, payroll systems, and benefit records for all employees, processing bi-weekly payroll for multiple companies. Collaborates with HR on onboarding, attendance tracking, terminations, and benefits education. Provides recommendations for payroll policy development and administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned). 

  • System administrator for the payroll and time keeping systems, which includes timely maintenance of employee’s information for on-boarding, compensation and benefit changes, and terminations. 
  • Ensures benefit and payroll files and records are maintained in accordance with legal requirements and company policies and procedures. 
  • Ensures compliance with state and federal regulations, including but not limited to ACA, ADA, and regulatory reporting requirements.
  • Partners with Human Resources in drafting, writing, and interpreting plan documents that will describe any benefit changes.
  • Serves as the first point of contact for employees with payroll questions or concerns pertaining to time keeping, benefit deductions, and garnishments.
  • Act as the liaison between the company’s internal customers and the benefits broker.
  • Participates as needed in the company’s yearly financial audits as well as NIB quarterly and annual data reporting requirements.
  • Partners with Human Resources to ensure timely and accurate dissemination of healthcare benefit disclosure notices during annual open enrollment and individual eligibility.
  • Monitors open enrollment periods for associate’s participation eligibility in company retirement plan.
  • Collaborates with Accounting Controller on 401(k) administration including managing enrollment and fielding associate’s questions regarding eligibility, vesting, and plan updates. 
  • Evaluates associate eligibility for COBRA continuation health care coverage.
  • Tracks associate eligibility for healthcare coverage, assists with electronic enrollment of eligible associates into company sponsored plans.   
  • Processes employment and wage verification forms.
  • Partners with Human Resources in the orientation of new associates on benefits and payroll policies and procedures.
  • Responsible for calculating, posting, and verifying in a timely manner payroll financial data for used in maintaining accounting and regulatory reporting.
  • Responsible for the day-to-day accounting functions of entities as assigned to ensure the accurate and timely processing of accounting information.
  • Prepare, compile and complete daily, monthly, and quarterly reports as requested.
  • Coordinates with all organization's departments as required. Answers questions and provides assistance as needed. 

Core Competencies 

  •  Accountability and continuous improvement. Ability to make timely and effective decisions and produce results through strategic planning and the implementation and evaluation of programs and policies.
  • Decision making - Ability of thinking through a process and arriving at a consensus, either by oneself or collaborating with others, and following through with that action.
  • Dependability/Reliability - Maintains punctuality enabling the successful performance of job-related tasks.
  • Detail Oriented - Verifies important details, ensures completeness of information.
  • Ethical Practice - The ability to integrate core values, integrity, and accountability throughout all organizational and business practices. Has the ability to developed trusting relationships and is seen as credible because of one’s judgment relating to confidentiality, consistently ethical behavior and ability to hold to a core set of values while making decisions under political and social pressures.
  • Initiative - Does more than is required or expected in the job; performs work that has not been directed, plans ahead for upcoming problems or opportunities and takes appropriate action.
  • Interpersonal Communications/Relationships - Ability to identify, understand, and anticipate the emotions, concerns and thoughts of others. Promotes a friendly climate by maintaining cooperation, pride, trust, and team spirit. Reflects a positive attitude, promotes teamwork, speaks positively about others, and treats others with respect.
  • Maintain Confidentiality - Respects the confidentiality of information or concerns shared by others.
  • Quality - Monitors own work to ensure quality.  Meets productivity standards while completing assigned duties in a timely manner.
  • Relationship Management - The ability to manage interactions to provide service and support the organization. Demonstrates the ability to establish credibility in a wide range of interactions, develop healthy relationships that promote individual and organizational success, and build an effective internal and external network.
  • Teamwork - Actively participates in team. Encourages co-operation. Aware of the needs of others and responds flexibly. Shares information and supports team members.
  • Thoroughness - Ensuring that one's own work and information is complete and accurate.
  • Written communication - Ability to effectively communicate with the written word, involving the use of proper grammar, spelling, and punctuation.

Required Education – Experience

  • Bachelor’s degree in human resources or accounting, preferred.
  • 2-5 years payroll processing experience, 2-5 years accounting experience
  • Proficient in Microsoft Office Products (Outlook Express, Word, Excel, Power Point)
  • Knowledge of GP Dynamics and Payroll Processing and Time keeping software a plus.
  • Ability to primarily work on-site.